The Save to OneDrive feature by OneDrive is a simple way to save and handle your email attachments. This well-demand feature was rolled out in 2015 to all Outlook users. Before the popularity of cloud storage, some users would email files to themselves as they knew it was possible to sign in to their email account and see those files from anywhere. While this is still possible today, it poses a clear consequence – your inbox will be cluttered quickly and you will have to search through endless emails.
But don’t worry, today’s blog will explain how to make your email attachments cleaner and easier. Whenever a user gets an email attachment or a couple of attachments, such as videos, files, music, or images, they can be automatically saved to OneDrive through one click.
By clicking Save to OneDrive, all files will be added to a brand new OneDrive folder known as Email Attachments. Users can then easily find and share any email attachment. Documents can also be opened from any device, like Office on iPad or OneDrive mobile app, rather than being lost in a messy inbox.
All the email attachments, such as spreadsheets, files, videos, and images in a user’s Office 365 account are saved in the email. For smooth data backup and file accessibility, these email attachments are saved in the OneDrive account too.
Follow the easy instructions given in this blog to save all email attachments to OneDrive in a matter of minutes only. But first, see the below prerequisites:
- Access to Microsoft Flow
- Access to OneDrive for Business and Outlook
- A Microsoft Office 365 Account
How to Automatically Save Email Attachments to OneDrive
Step 1: Sign in to flow.microsoft.com
What is Microsoft Flow? It is one of the many Office 365 services given to subscribers that enables users to make strong workflows between external and Microsoft applications for better productivity. If you hold an active Office 265 subscription, you are eligible to sign in to flow.microsoft.com with your login details.
Note: Keep in mind that it is not essential for you to be an Office 365 admin to do this step. A standard user can do this as well.
Step 2: Submit Your Office 365 Login Credentials
Now, enter your sign-in details to open your Flow account dashboard.
Step3: See the Flow Dashboard and Click on Template
Check your Flow dashboard. Users can make multiple workflows here. You will now make a new workflow to save email attachments directly to OneDrive. For this purpose, tap on Templates.
Step 4: Now, Click on the All Flows Tab
Luckily, Office 365 – OneDrive flow is built-in and can be found in the template gallery. Locate it and click on it to configure the flow.
Fortunately, Office 365 and OneDrive workflow is in-built and can be seen in the template gallery. Search for it and tap on it to start this workflow.
Step 5: Make the Workflow
Tap on the “Save Office 365 email attachments to OneDrive for Business” workflow and then press the Create Flow button.
Step 6: Allow the Flow
After the workflow is made, you now have to allow it. You can disable or allow the workflow anytime afterward. Simply switch it on or off through the option present in the top menu bar.
Step 7: Check the Flow in Real-Time
Check whether the workflow is working in real time by sending an email attachment to any user.
Step 8: Attachment is Stored in OneDrive
The workflow makes a folder known as Email Attachments from Microsoft Flow. All the email attachments will be stored in this folder. Launch the folder to see the attached documents and files. Remember that this is an automatic process and users only have to enable the workflow. Nothing more.
